GateTicket User Guide
been specifically designed to be easy to use. We recognise that
are usually dark and noisy and training new staff to use
GateTicket will often take place on
site. We have therefore made the basic operation of
GateTicket as simple as possible
is usually possible to train a member of staff to use
GateTicket in a couple of minutes.
The Main Screen
The Main Screen consists of
20 Rate buttons (the prices can be
changed – see Manager Section)
taking up the left and centre area of the screen.
To the right of the screen there are 9
Multiplier buttons. Lets do a simple transaction. One
person is entering our club and we are going to charge him 5000. To
do this you simply press
the 5000.00 button.
The cash drawer will then open and the
“Current Transaction” and
will be updated showing that we have admitted one person at 5000.00.
Let’s do another transaction but this time we are going to admit a
group of 5 people into
the club each paying the 5000.00 entry charge. Press the
x5 Multiplier button.
And then press
Now the Cash Drawer will open
and the displays will be updated as follows:
The “Current Transaction”
display now shows that 5 people have entered at 5000 each
and that 25000 is due to be paid. Note that the customer count
has increased to 6 (this
group of 5 plus our first transaction) and that the
Running Total (Money we have taken)
is showing 30000. If you need help calculation the customers change
“Calculate Change” button which is located in the top
right hand corner of the screen.
The following window will be displayed showing the
current amount that is due. In our
case this is 25000.00.
Here, you can either enter the exact amount paid using the numeric
keypad or use one of the
“Note” buttons as a shortcut. In our case the customer pays
30000.00 so we just press the
The display updates to show that the customer has paid 30000 and the
change that is due
is 5000. Press “Exit” to go back to the main screen.
If you require a receipt to be printed for the customer press the
“Print Receipt” button. This
will cause a receipt to be printed by your receipt printer. Your
company name, address, VAT
number etc that is displayed on the receipt is all configured from
the Manager screen.
GateTicket can also be
configured to print a Ticket automatically after every transaction.
Again this is set up and enabled from the
The Manager Screen
The Manager Screen is where configuration of
GateTicket takes place. It is also
various reports are run from. To bring up the Manager Screen press
the “Manager” button
located in the bottom-right of the screen.
You will be prompted to enter the Manager
Code/PIN. By default this is set to
should be changed to a stronger code before going live.
The first thing you will want to do is set up your
Company Name = Company or Nightclub name
Address = Nightclub Address
Phone = Nightclub Phone Number
Website = Nightclub Website URL.
VAT / Tax No = Company VAT Number.
To change the price of a button simply click in the box next to the
button number and change
the amount. You can disable a button by setting its price to “0”.
The button will then be shaded out on the main screen. This is
especially useful if your club only
has a few prices for entry. You can disable all the other buttons
by setting them to “0” thus
reducing the chance of charging the wrong amount or accidently
hitting the wrong button by
Maintenance & Reports
Set Pin = Here you can change the manager code/pin. You
should change the code from the
default “99” before going live. The code can be longer than 4
Blank Database = Use this button with extreme care! It will
wipe the database of all transactions
including historic data. It is a good idea to purge the
database before going live to wipe out any
Open Drawer = This will open the Cash Drawer.
Ticket Printing = This will toggle ticket printing (on/off)
every time a transaction takes place.
Default is off.
Daily Report = This will print out an X Total to the receipt
printer. An X Total is a snapshot of
the sales so far. Nothing will be reset.
End of Day = This is equivalent to a Z Total. It will print
out a comprehensive report to the receipt
printer showing total revenue received, total customers, average paid
etc. It will then reset all
counters to zero. This should be performed at the end of the night.
Void Transactions = This opens the following screen which
lets you view all transactions since the
last “End of Day”
To delete a transaction highlight it and then click the Void
button. This feature is especially useful
when you are training new staff. You can let them practice making a
few transactions and then go
in and delete their test transactions so as not to affect your
Daily Report = This opens the Report Centre. The Report
Centre allows you to view data in a
graphical way. There are a number of reports you can run such as
Total Sales and Total Customers
for any specific Date/Day range and then this can be compared
against another Date/Day range.
The data can also be displayed in a number of Bar chart style.
The following screen shot shows an example of the “Sale Summery”
chart. Here we are generating
total sales of January. The report can be generated for Amounts as
well as for no of Persons.
We could however compare any range also . Common uses are to compare
current year with
previous year and comparing a night with its corresponding night in
a previous year. For example
you could compare your door take for New Year’s Eve with New Year’s
Eve last year.
screen shot shows a column chart comparison displaying the total
sales for two