ATS GateTicket                                  Call: +91-9810078010 ,9871450202                          
BAR / NIGHTCLUB / PUB  SOFTWARE                                                                                  
To handle entry charge transactions   
                                                                                            
 

GateTicket User Guide

GateTicket has been specifically designed to be easy to use.  We recognise that Nightclubs
are usually dark and noisy and training new staff to use GateTicket will often take place on
site. We have therefore made the basic operation of GateTicket as simple as possible and it
is usually possible to train a member of staff to use GateTicket in a couple of minutes.

The Main Screen




The Main Screen consists of 20 Rate buttons (the prices can be changed – see Manager Section)
taking up the left and centre area of the screen.
To the right of the screen there are 9 Multiplier buttons. Lets do a simple transaction. One
person is entering our club and we are going to charge him 5000.  To do this you simply press
the 5000.00 button.

RATE.png

The cash drawer will then open and the “Current Transaction” and “Counters” displays
will be updated showing that we have admitted one person at 5000.00.

counter1.png

Let’s do another transaction but this time we are going to admit a group of 5 people into
the club each paying the 5000.00 entry charge. Press the x5 Multiplier button.

 

 MULTIPLIER.png

And then press 5000.00 button.


RATE.png
Now the Cash Drawer will open and the displays will be updated as follows:

counter2.png

The “Current Transaction” display now shows that 5 people have entered at 5000 each
and that 25000 is due to be paid.  Note that the customer count has increased to 6 (this
group of 5 plus our first transaction) and that the Running Total (Money we have taken)
is showing 30000. If you need help calculation the customers change press the 
“Calculate Change”
button which is located in the top right hand corner of the screen.


change1.png

The following window will be displayed showing the current amount that is due.  In our
case this is 25000.00.
 

change2.png

Here, you can either enter the exact amount paid using the numeric keypad or use one of the
“Note” buttons as a shortcut.  In our case the customer pays 30000.00 so we just press the
required buttons.


change3.png

The display updates to show that the customer has paid 30000 and the change that is due
is 5000.  Press “Exit” to go back to the main screen.

If you require a receipt to be printed for the customer press the “Print Receipt” button.  This
will cause a receipt to be printed by your receipt printer. Your company name, address, VAT
number etc that is displayed on the receipt is all configured from the Manager screen.

GateTicket can also be configured to print a Ticket automatically after every transaction.
Again this is set up and enabled from the Manager screen.


The Manager Screen


The Manager Screen is where configuration of GateTicket takes place.  It is also where
various reports are run from. To bring up the Manager Screen press the “Manager” button
located in the bottom-right of the screen.


manager1.png

manager2.png

You will be prompted to enter the Manager Code/PIN.  By default this is set to “99”.  This
should be changed to a stronger code before going live.

setup.png

The first thing you will want to do is set up your Company Details.

setup1.png

Company Name = Company or Nightclub name

Address = Nightclub Address

Phone = Nightclub Phone Number

Website = Nightclub Website URL.

VAT / Tax No = Company VAT Number.

Button Setup:

setup2.png

To change the price of a button simply click in the box next to the button number and change
the amount. You can disable a button by setting its price to “0”.
The button will then be shaded out on the main screen. This is especially useful if your club only
has a few prices for entry.  You can disable all the other buttons by setting them to “0” thus
reducing the chance of charging the wrong amount or accidently hitting the wrong button by
mistake. 

 

Maintenance & Reports

setup3.png 

Set Pin = Here you can change the manager code/pin.  You should change the code from the
default “99” before going live.  The code can be longer than 4 digits.

Blank Database = Use this button with extreme care!  It will wipe the database of all transactions
including  historic  data. It is a good idea to purge the database before going live to wipe out any
test transactions.

Open Drawer = This will open the Cash Drawer.

Ticket Printing = This will toggle ticket printing (on/off) every time a transaction takes place.
Default is off.

Daily Report = This will print out an X Total to the receipt printer.  An X Total is a snapshot of
the sales so far. Nothing will be reset.

End of Day = This is equivalent to a Z Total.  It will print out a comprehensive report to the receipt
 printer showing total revenue received, total customers, average paid etc. It will then reset all
counters to zero. This should be performed at the end of the night.

Void Transactions = This opens the following screen which lets you view all transactions since the

last “End of Day” was run.

void.png

To delete a transaction highlight it and then click the Void button.  This feature is especially useful
when you are training new staff.  You can let them practice making a few transactions and then go
in and delete their test transactions so as not to affect your totals.

Daily Report  = This opens the Report Centre.  The Report Centre allows you to view data in a
graphical way. There are a number of reports you can run such as Total Sales and Total Customers
for any specific Date/Day range and then this can be compared against another Date/Day range. 
The data can also be displayed in a number of Bar chart style.

The following screen shot shows an example of the “Sale Summery” chart.  Here we are generating
total sales of January. The report can be generated for Amounts as well as for no of Persons.

report1.png

We could however compare any range also . Common uses are to compare current year with
previous year and comparing a night with its corresponding night in a previous year.  For example
you could compare your door take for New Year’s Eve with New Year’s Eve last year.

The following screen shot shows a column chart comparison displaying the total sales for two
Different intervals.

report2.png